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Forms for New Zealand companies
It is now mandatory to complete your company administration online
Mandatory online filing was introduced on 1 July 2008 and has seen the removal of many of the manual processes that the Companies Office previously supported. Name reservations, company incorporations, annual returns and general company maintenance such as the appointment of directors must now be completed online.
To use any of our online services, select the service you want from the Online Services tab above.
Exceptions
There are some situations where an online service option is not available and these are outlined below.
If you are unsure whether you are able to file a paper form for a particular situation please Contact Us and check. If you file a paper form and there is an online service available, your paper forms will be rejected.
Notes about our PDF forms
To view or print our forms you will require PDF viewing software such as Adobe Acrobat Reader. If you are experiencing problems downloading our forms, make sure you have updated your PDF reader to the latest version.
While viewing the form in your PDF viewer you can enter details directly into fields on these forms before printing them. Alternatively you can print a blank form and complete it neatly by hand.
| Situation | Forms available to download | |
| Registering an unlimited company | Download the forms you need to register an unlimited company [120 kB PDF] Note | This set contains the application and consent forms (forms 1, 2 and 3). Read more about registering an unlimited company. | |
| Registering a new company as part of a long form amalgamation | Download the forms you need to register a new company as part of a long form amalgamation [121 kB PDF] Note | This set contains the application and consent forms (forms 1, 4 and 13). You will only need to use form 4 where the name you want to reserve is that of one of the companies due for removal on amalgamation. Otherwise use the online service. Read more about long form amalgamations. | |
| Preparing director's consents when amalgamating two or more New Zealand companies | Download form 13 - Director's consent (amalgamated company) [62 kB PDF] Needed for both short form and long form amalgamations. Read more about company amalgamation. | |
| Preparing director's or shareholder's consents for a new company. | Personalised consent forms will be sent to you at the time you register a company online. Whether you use the personalised consents or you enter the details yourself into these blank forms, you must fax or upload the signed consents to complete your application for registration. Download form 2 - Director's consent for a proposed company [64 kB PDF] Download form 3 - Shareholder's consent for a proposed company [62 kB PDF] Read more about uploading completed consent forms. | |
| Requesting the removal of a company from the New Zealand Companies Register. | Download form 14 - Request to remove a company from the Register [57 kB PDF] | |
| Overseas companies wishing to apply to the Registrar of Companies in New Zealand to register as a company under the Companies Act 1993. | Download form 20 - Application by overseas company to register as a company [47 kB PDF] | |
| Applying to remove a company from the New Zealand Register and transfer its incorporation to another country. | Download form 21 - Application for removal from New Zealand Register [53 kB PDF] | |
| Applying to restore a New Zealand company to the Register. | Download the forms you need to apply to restore a company to the Register [324 kB PDF] Note | This set contains the application form and an Annual Return form (form RA and form 12) Read more about restoring a company to the Register. | |
| Preparing accounts of a company in voluntary administration | Download form VA1 - File accounts of a company in administration [96 kB PDF] Use this form to supply the details prescribed in Schedule 2 Companies (Voluntary Administration) Regulations 2007, for administrator's accounts. An electronic version of the completed accounts can then be uploaded using the Voluntary Administration Online Management service. Read more about managing a voluntary administration online. | |
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Other exceptions include:
- Making a contemporaneous name change (where two companies are swapping names). Read more...
- Making a minor or cosmetic change to a company's name. Read more...
- Changing a limited liability company to an unlimited company. Read more...
- Revoking a constitution. Read more...
- Notification of treasury stock, share redemptions and share consolidations. Read more...
- Notify a change of a director's name. Read more...
- File an amended annual return. Read more...
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