Important changes to the way you do business with the Companies Office

Here at the Companies Office we are committed to providing the New Zealand business community with sustainable, efficient and cost effective company administration.  As part of this commitment, the Companies Office is introducing changes to the way that you do business with us.

From 1 July 2008 it became mandatory to file certain documents with the Companies Office via our online services.  The introduction of this policy saw the removal of many of the manual processes that the Companies Office currently supports.

To aid you in the transition to electronic filing we have put together a set of useful resources including guides on how to file electronically with the Companies Office.  Please take the time to familiarise yourself with this information.

 See our podcast dated 22 February 2008 - Mandatory Online Filing.
 

How can I file electronically?

Filing electronically has never been easier.  Our online services support faxing and uploading of either original or scanned documents.

A complete list of all the affected documents are outlined below.  Access step-by-step instructions for completing that process online by following the links provided.

• Approval of name

• Annual return

• Change of company address

• Change of company name

• Adoption/amendment of constitution (includes adoption & revocation)

• New incorporation companies

• Directors and shareholder consents for new incorporation

• Shares, purchase/acquisition of

• Shares, issue of

• Shareholder consents

• Particulars of directors

• Directors consents for registered company

We recognise that exceptions exist that may require clients to continue to file documents manually. Information in relation to these exceptions will be released to the Customer support section of the Companies Office website prior to the introduction of mandatory online filing.

Important note for Liquidators, Receivers and Voluntary Administrators

The Companies Office offers excellent online tools to help you manage your portfolio and meet your filing requirements. These include being able to:

• Notify receiver, liquidator or voluntary administrator appointments
• File receivership, liquidation or voluntary administration reports
• Let the portfolio management tools help you keep on top of your filing requirements and
• It is FREE to use all of the services available through the Receivership and Liquidation module.

From 1 July 2008 those documents and activities listed below are required to be filed electronically; all documents can be uploaded via the Companies Office online services.

• 1st Report & Notice of Dividend < 20c in $

• Appointment of Liquidator

• Liquidator's First and Final Report

• Liquidator's Final Report

• Liquidator's 1st Report

• Liquidator's 6-Monthly Report

• Appointment of Liquidator due to vacancy

• Appointment of Receiver

• Notice of End of Receivership

• Resolution of Solvency

• Receiver's Final Report

• Receiver's 1st Report

• Receiver's 6th Monthly Report

• Form Accounts of Company In Administration

To assist you in managing your online portfolio, the Companies Office are ensuring that all of your liquidations and receiverships are associated with your Companies Office login details. Keep an eye out for them in the Liquidations and Receivership Management module on the Companies Office website.

A complete guide to managing your receiverships, liquidations and voluntary administrations has been created to help you in the transition to electronic filing. The Companies Office will also be running workshops in 2008 to provide training on the online Liquidations and Receivership Management module.

Need help?

We provide free in-house training that will familiarise you with the online services provided by the Companies Office. Alternatively call our Contact Centre toll free on 0508 266 726 or from outside New Zealand +64 3 968 2602.