Validate a document

Document validation enables the authenticity of a document to be validated against the original issued by the Registrar.  An exact copy of the original document issued by the Registrar is delivered by email for comparison which removes the need to have documents authenticated by a third party.

On occasion companies may be required to provide validated documents authenticating their company details.  This can be especially important if the company is doing business abroad and is required to obtain apostille certification from the Department of Internal Affairs.  The free online validation service means that you will receive the validated documents via email and if necessary will be able to email the document directly to the Department of Internal Affairs.

• Learn more about Apostille Certification on the Department of Internal Affairs website.

Which documents contain validation codes?

• Certificate of Good Standing
• Company Extract
• Certificate of Incorporation

Step by step instructions

There are two ways you can validate a document issued by the Companies Office:

1. Click on the link provided in the email body sent with the certificate,
   or
2. Select My Tools from the Online Services menu then choose Document Validation Service.

You will now see the 'Document Validation Service' screen.

• Enter the unique validation number from the certificate.
• If validation is successful you will receive verification via email.  Enter the email address that you want the verification email sent to.
• Select the Send button.

The system will authenticate the certificate based on the validation number you have entered.

If validation is successful, a verification email will be sent to the nominated email address and a confirmation message will be displayed on your screen.  Along with the email you will also receive a copy of the validated certificate.

If the validation fails, an error message will be displayed onscreen.

Select OK to return to the 'My Tools' menu.

• Use the Document Validation Service now.

Where do I find my validation code?

The validation code is positioned near the bottom of each document as indicated below.